INSTRUCTIONS FOR GREEN DEPOSIT FORM

The commercial bank deposit slip must be for an APPROVED S. C. State Treasurer general deposit bank account.  See table of STO accounts at the end of this document.

Fill in commercial bank deposit slip LEGIBLY, listing EACH CHECK separately or attaching an adding machine tape of all checks in the deposit.

Properly endorse checks AND commercial bank deposit slip.

By properly endorsing checks and the commercial deposit slip, you can help us identify your outstanding deposits. Banks can more quickly and efficiently handle properly endorsed items.

Example of a proper endorsement:

For Deposit only SC State Treasurer’s
General Deposit Account
(H12 Clemson University)

Include your agency number and name, or your RETURNED CHECKING ACCOUNT NUMBER

Make sure the deposit is added correctly.

Make sure the bank teller VALIDATES your deposit slip correctly before leaving the bank.

Enter the teller validated "PROCESSED" date from the commercial bank deposit slip in the DATE field on the STO green deposit form.

Enter the correct BANK ACCOUNT CODE on the lower left corner of the green deposit form. See attachment.

Make sure the TOTAL TRANSACTION AMOUNT on the STO green deposit form agrees to the validated total from the commercial bank deposit slip.

Make sure the OBJECT CODE TOTAL and TRANSACTION AMOUNT TOTAL on green deposit form are added correctly.
Fill in the PREPARED BY: __________ field completely and legibly; make sure the name is a complete name, NOT initials and include a telephone number.

Staple the validated commercial bank deposit slip to the REVERSE SIDE of the green deposit form behind the AGENCY DEPOSIT NUMBER.

State agencies that submit pre-batched, "Cash Flow" deposits, should include adding machine tape totals with each batch; one tape adding the OBJECT CODE TOTALS and another tape adding the TRANSACTION AMOUNT TOTALS of all the STO green deposits in the batch.

Contact KATRINA BAKER 803.734.2669 about any errors in your commercial deposit as soon as possible.

By auditing these forms for correctness, you can help us process your deposits more quickly and efficiently.

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