Operation Check Reduction – Resources for State Agencies

Please note: Due to the U.S. Postal Service’s unprecedented volume increases, mail sent to and from our office may be delayed, including forms, documentation and checks.

The State of South Carolina has launched Operation Check Reduction, ending the use of paper checks, allowing recipients to receive funds faster and more securely while saving the State money.

Below are some resources available for State Agencies and their Vendors to assist them as we make this transition:

Treasury Management Payment Techniques Policy

• Requirements for Payment Techniques (PDF)

CashPay Payroll Card Update

As a result of the Bank of America’s termination of its CashPay Payroll Card, state employees participating in the program need to select another payroll method and should immediately contact their Human Resources department for more information.

The State Treasurer’s Office recommends choosing direct deposit into an employee-owned bank account as the most convenient and secure method for being paid.  Another option is for employees to obtain a personal reloadable debit/prepaid card, which is available at retail locations (such as grocery stores and drug stores), online or from some banks and credit unions. These prepaid cards have account and routing numbers, just like a traditional bank account, and can be used like the CashPay card for expenses and purchases. 

• Important Dates Related to CashPay Closure (PDF)

Vendor ACH Electronic Payment Resources

• Authorization Agreement for ACH (PDF)
• Electronic Payment Information - ACH/Direct Deposit Enrollment Steps (PDF)
• Requirements for Payment Techniques (PDF)
• Search Electronic Vendor Payment Database^*

Merchant Card and Payment Card Industry Compliance

• Compliance with PCI Data Security Standard (PDF)
• Merchant Card Enrollment Guidance (PDF)
• Payment Gateway Solutions Assessment (PDF)
• Payment Solutions Agreement
• PCI Validation for Service Providers (PDF)
• Supplemental Policy – PCI Data Security Standard Compliance (PDF)

Other Resources

• State Agency Standard Cash Confirmation Form (for Audit Purposes) (.docx)

_{*Access to the Electronic Vendor Payment Database is provided by the State Treasurer’s Office as a means for vendors (payees) to identify the invoice(s) being paid by a direct deposit. The State Treasurer’s Office uses the Corporate Trade Exchange (CTX) Automated Clearing House (ACH) format to directly deposit payments into a participating vendor’s bank account. The State Treasurer's Office DOES NOT provide the vendor with notification of a deposit. It is the responsibility of the financial institution to provide remittance information to the vendor. If the financial institution cannot provide this information, it can be located by searching this database. Only the most recent six months of electronic vendor payments are available in this database.}

_{This database can be searched by entering the vendor’s Employer Identification Number (EIN) and the exact amount of the direct deposit on the banking statement received from the financial institution.}